Dispatches From The Geeks

News and Announcements from the MCS Systems Group

WebVPN to be retired May 28

BIS is retiring the WebVPN service on May 28.  This only affects the WebVPN service and not VPN clients such as AnyConnect, Cisco, or the built-in clients for Mac users.  See announcement from BIS below:

WHAT ARE WE DOING?

We are decommissioning the “WebVPN” service (https://vpn.anl.gov/), including the APS-specific WebVPN portal.

WHY ARE WE DOING IT?

This service contains a number of technical and security limitations.  Additionally, it overlaps with the capabilities provided by the Argonne DASH service (https://dash.anl.gov/).

WHEN WILL THIS OCCUR?

The morning of Monday, May 28th, 2018

WHAT DO YOU NEED TO DO?

Regular users of this service have been contacted by their local IT Administrators and/or ITAB members.  If you are still a regular user of this service, please use the Argonne DASH service instead.  If the DASH service does not provide capabilities you require, please contact the Service Desk with more information. If you regularly use the Cisco AnyConnect or other full VPN client software, this change will not affect you.

WHAT IS THE EFFECT ON YOU?

If you do not use the WebVPN service, nothing.  Otherwise, please use the Argonne DASH service.

FOR MORE INFORMATION

Contact the Service Desk at 2-9999 option 2.

Argonne DASH service information: http://inside.anl.gov/tools/applications/dash

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Written by Craig Stacey

May 15, 2018 at 8:31 am

Posted in Uncategorized

BIS Maintenance Weekend 5/18-5/20

Please see the below notice from BIS regarding next week’s maintenance weekend.  Please note this work is being performed by BIS and not CELS Systems, though we’re happy to pass on any concerns you may have.  The affected systems below and the timeframes are worth noting.  The most likely to have an impact are the outages for Dash and Sharepoint (for those of you who use it).

WHAT ARE WE DOING? 

Argonne’s upcoming quarterly IT maintenance weekend is scheduled.

WHEN WILL THIS OCCUR?

May 18th, 2018, 5:00 p.m. thru May 20th 2018, 5:00 p.m.

WHY ARE WE DOING IT?

BIS recognizes that the reliability and performance of Laboratory Information Technology resources is essential to our ability to carry out our scientific mission. Like the rest of our laboratory infrastructure, these systems require periodic maintenance, replacement and upgrades.

WHAT IS THE EFFECT ON YOU?

Connections to core IT services may be sporadic or unavailable until the work is complete.  The following are known impacts to services:

Services Impacted: (> 4 hour maintenance length)

  • SharePoint –sharepoint.anl.gov– intermittent connectivity (May 18th, 5:00 p.m.-11:59 p.m.)
  • SQL applications will be intermittent (May 18th, 5 p.m.-11:59 p.m.)
  • Canary.ops.anl.gov server will be unavailable (May 19th, 12:00 p.m.-6:00 p.m.).  Application list: KB0012250
  • Oracle services and related business applications will be unavailable (May 20th, 2:00 a.m.-8:00 a.m.)

Services Impacted: (2 to 4 hour maintenance length)

  • BIS mission support shared folders and home drives will be unavailable (May 19th, 8:00 a.m.-11:00 a.m.)
  • SharePoint –sharepoint.anl.gov– intermittent connectivity (May 19th , 8:00 a.m.-11:00 a.m.)
  • SQL applications will be intermittent (May 19th, 8 a.m.-11:00 a.m.)
  • Dash/Citrix will be unavailable (May 19th, 8:00 a.m.-11:00 a.m.)

Services Impacted: (.5 to 2 hour maintenance length)

  • Intermittent service interruptions to MySQL applications  (May 18th, 7:00 p.m.-8:00 p.m.)

WHAT DO YOU NEED TO DO?

For unavoidable conflicts between lab-impacting project commitments and the BIS Maintenance Weekend, please contact us with any further questions or concerns as soon as possible.

Reporting issues (after the maintenance weekend):

  • Use the “Get Help” button thru the Argonne Service Desk interface http://vector.anl.gov
  • Call the  Argonne BIS Service Desk at 630-252-9999 ( or internally Ext. 2-9999),  option 2.

Written by Craig Stacey

May 10, 2018 at 9:44 am

Posted in Uncategorized

COMPLETE: GitLab maintenance window

Maintenance of our GitLab services has been completed. Please let us know if you encounter any issues by emailing help@cels.anl.gov

– CELS Systems

Written by Craig Stacey

May 2, 2018 at 12:23 pm

Posted in Uncategorized

STARTING: GitLab maintenance window

Beginning work to update our GitLab services at https://gitlab.cels.anl.gov and https://xgitlab.cels.anl.gov

Services will be disrupted during this maintenance window.

Service is expected to be restored by 13:00 CST and may be available sooner than that.

We will send a followup email upon completion of the work.

Written by Craig Stacey

May 2, 2018 at 12:04 pm

Posted in Uncategorized

Maintenance window for GitLab services Wednesday 2018-05-02

A maintenance window of our GitLab services has been planned for Wednesday 2018-05-02 from 12:00 to 13:00 CDT in order to update the software.

GitLab services provided by gitlab.cels.anl.gov and xgitlab.cels.anl.gov will be unavailable during maintenance.

Service is expected to be restored by 13:00 CDT, and may be available sooner than that.

If this window poses undue inconvenience please let us know, we can reschedule if needed.

– CELS Systems

Written by Craig Stacey

April 30, 2018 at 1:38 pm

Posted in Uncategorized

Update: Standardizing communications across CELS divisions – new mailing lists

A quick update to this. First of all, each of the divisional “-all” list now has an even easier shortcut. Just division@anl.gov.

Secondly, by and large, the only lists you should generally use are division@anl.gov. You might want the “-employees” list for things dealing specifically with Argonne administrative issues like Dayforce that non-employees don’t need to deal with. There’s probably no real reason to use the “-friends” list on its own.

So if you want to reach mcs, just send mail to mcs@anl.gov. ALCF is lcf@anl.gov (or alcf@anl.gov). EVS is evs@anl.gov. And so on in that fashion.


Craig

Written by Craig Stacey

April 25, 2018 at 9:04 am

Posted in Uncategorized

Standardizing communications across CELS divisions – new mailing lists

Hi, everybody. With the advent of new divisions in CELS it seems an opportune time to address an issue we’ve had in CELS for some time – consistent methods of communications among the divisions and their employees with mailing lists.

Each division had its own standards, some had automatic lists built from HR/Workday, some were Exchange/Outlook lists, some were managed by hand, there was no naming standard. It was kind of a quagmire for someone new coming in, especially as we try to increase collaborating and communication across the divisions.

I’ve been working with divisional and ALD management on this for a bit, and getting the pieces put in place took longer than I’d like, but we’re finally ready to roll out. (There’s one small part I’m still waiting on which I’ll explain below, but it’s not worth holding this up anymore.)

You can see this layout in detail here:

https://inside.cels.anl.gov/shared-services-resources/systems/cels-mailing-lists/ (login with your ANL credentials)

Summary and overview:

For each division, there are three standard lists, two of them automatically populated and one managed by hand. These are as follows, where DIV is the three letter division (BIO, CLS, CPS, DSL, EVS, LCF, MCS).

DIV-employees@anl.gov: Employees of Argonne whose appointment is in the division. An employee shows up in Workday as an Employee (as opposed to Contingent Worker, Joint Appointment, etc.) This list is automatically managed by data from Workday.

DIV-affiliates@anl.gov: Contractors,other contingent workers, joint appointments from outside Argonne whose primary appointment and affiliation is in the division. In Workday, a [C] appears after their name. This list is automatically managed by data from Workday.

DIV-friends@anl.gov: People who don’t fit either of the above, but should get mail sent to the division at large. People who are shared across division lines, but their home division is not the main one. For example, your administrative, HR, safety, and IT staff would go on this list, since they’re in CELS and not in the division (except when the division in question is actually CLS). This list is managed by hand. You can also individually subscribe by sending mail to “DIV-friends-join@lists.anl.gov” (changing DIV to the proper division).

DIV-all@anl.gov (or just DIV@anl.gov): All three of the above lists for that division. So mcs-all will hit mcs-employees, mcs-affiliates, and mcs-friends.

If you’re curious as to who is on what list, the memberships are updated nightly and can be seen in this box folder: https://anl.box.com/v/CELS-Mailing-Lists

CELS-wide lists:

There are also some cels-wide lists, most of which have restricted posting rules to limit the possibility of spamming and reply-storms. You can see these on the web page above as well.

One exception is seminars@cels.anl.gov. We’ve had some requests for people to be able to see seminar announcements from other divisions, but each division has their own away of announcing them. MCS would use “seminars@mcs.anl.gov”, BIO, EVS, and LCF would send to their staff lists (which didn’t help if you weren’t on their staff).

We’ve set up seminars@cels.anl.gov and it’s live now. It’s a voluntary list anyone can join. I’ve already populated it with the employee and affiliate lists from the divisions, plus anyone who’s on seminars and isn’t covered in the above. Anyone is free to subscribe or unsubscribe, and new arrivals should be encouraged to subscribe.

Please use seminars for seminar announcements (or include it if you want to send to other addresses as well).

NOTE: I’m still awaiting the creation of evs-affiliates, cps-affiliates, and dsl-affiliates. Until those are live, there’s a workaround in place, and mail to dsl-all@anl.gov, for example, will hit DSL employees, affiliates, and friends.


Craig Stacey, IT Director, CELS
stace@anl.gov

Written by Craig Stacey

April 24, 2018 at 4:09 pm

Posted in Uncategorized

UPDATE: Maintenance window for CELS GitLab services

We have run into a small issue while performing maintenance on https://gitlab.cels.anl.gov and services may not be available until after the announced window. We will send a final email when updates are completed for that service.

Maintenance of https://xgitlab.cels.anl.gov is complete and services are restored.

Written by Craig Stacey

April 4, 2018 at 12:44 pm

Posted in Uncategorized

STARTING: Maintenance window for CELS GitLab services

Beginning work to update our GitLab services at https://gitlab.cels.anl.gov and https://xgitlab.cels.anl.gov

Services will be disrupted during this maintenance window.

Service is expected to be restored by 13:00 CST and may be available sooner than that.

We will send a followup email upon completion of the work.

Written by Craig Stacey

April 4, 2018 at 12:01 pm

Posted in Uncategorized

smtp.anl.gov retired

Some of you may have been using smtp.anl.gov to send mail from offsite providers (such as Google, for instance). Since the switch to Office365, that service has been deprecated, and on Monday it was retired.

You’ll need to update your mail server to use the O365 servers. See anl-username, and your password is your Argonne password.

(Posting this as a tweet/blog post rather than a broadcast to all of CELS as most users are not affected by this.)

Craig

Written by Craig Stacey

April 4, 2018 at 10:09 am

Posted in Uncategorized