Would you like to have the weather forecast on your calendar? If it speaks ICS (like iCal, Zimbra, Google, Lightning, etc.), you can.Visit Weather Underground and punch in the zip code for your location. On the resultant page, right-click the ICAL icon, copy the link to your clipboard.Then, in your favorite Calendar, subscribe to it! In iCal, for instance, click Calendar, Subscribe, and paste in the URL. In Zimbra, you can click new Calendar, click both checkboxes, then paste in the URL.It’s handy for planning.
Here’s the official announcement from the CIS Zimbra team:
All:Saturday, March 14, we will be upgrading the Zimbra service:* the Zimbra application will be upgraded from 5.0.11 to 5.0.14* OS patching and maintenance will be doneThe maintenance window for this procedure will begin at 9am on thatSaturday morning. We anticipate completing the upgrade process by 1pmthe same day.During this period, the Zimbra server will be unreachable. You will notbe able to check your mail, calendar, or anything else that is stored onthe server. Incoming mail will be held and delivered when the upgradeis complete; no mail will be lost.Upon completion, we’ll send an “all clear” message with any pertinentdetails.If you have any questions or concerns, please contact your ZimbraDomain Admin, or your IT support staff.Regards,- CIS Zimbra Admins
If you’d like a calendar of when the lab is closed, you have a few options.
- In Zimbra, add a new Calendar, click the “Synchronize appointments from remote calendar”, and enter the URL as: https://firstname.lastname@example.org/Calendar. You’ll probably also want to select “Exclude from Free/Busy”.
- In iCal, click Calendar, then Subscribe, and enter the URL: https://email@example.com/Calendar
- In Google Calendar, under “Other calendars”, click Add, Add by URL, and enter the URL: https://firstname.lastname@example.org/Calendar
This calendar only has holiday information for 2009, but will be updated as ANL publishes its holiday schedule every year. The calendar includes “lab closing” days between 12/25 and 12/31 as well.
The Zimbra server upgrade scheduled for last weekend will now go ahead this Saturday at 9AM. The outage will last from 9AM until 1PM. An upside is a brand new release of the Zimbra server came out, so we’ll now be moving to Zimbra version 5.0.14.Thank you!
Some of you may have seen the news this week of a “reply-all storm” that took out the State Department’s e-mail system. It’s a real problem that can hit any organization, and there are easy ways to avoid it. Here are some really simple tips to make sure you’re not the one who brings down an e-mail server.First of all, when sending out an e-mail to a large group of people, never put their e-mail addresses in the To: or Cc: lines. If you put everyone’s address on one of those headers, everyone who gets that mail will also see all those addresses. That’s the first step in setting up a reply-all storm! Not only that, but you’ve also exposed e-mail addresses to everyone, whether the recipients wanted their addresses exposed to the world or not.For internal mail, this may not be such a big deal, but when mailing externally, there are implications that you may want to consider. Some people don’t want their e-mail address spread around. Some people only publicly expose certain addresses, and use others for comunication with people they know won’t spam them. But if you expose those addresses, their work is undone. When a coporate entity does this, it makes the news. Ask Seagate, AT&T, or Nissan.But putting aside privacy concerns, you run the risk of setting off a reply storm that can bring entire networks to their knees. So, how do you prevent this? If it’s a one-off mailing to this particular group of people, go ahead and use individual addresses, but put them in the Bcc: field, and stick your own address in the To: field. Nobody else on the mailing will see anyone else’s address, and a Reply-all will only go to you. This is not foolproof, as some spam prevention software may think this mail is spam, however any spam program worth its salt will be far more likely to tag a mail with 100 people on the To: line than one mail addressed to yourself.If it’s going to be the type of thing where you’ll be mailing more than once, and especially if you actually want the recipients to converse, go ahead and set up a mailing list for it! In MCS it’s as simple as filling out a web form at http://mcs.anl.gov/faq. Once you’ve got it set up, people’s e-mail addresses are protected, for one. Even better, if there is a flurry of activity, the mailing list server is designed to take it. (Well, usually it is. I make no guarantees for Microsoft Exchange servers.)Lastly, if you find yourself on a mailing list that you want off of, don’t send mail to that list complaining about it. More often than not, you’ll start a reply storm that isn’t productive (see the Microsoft story above). Look for instructions in the e-mail on how to remove yourself. Worst case, you can reply to the person who sent you the mail singly.Hope you find this useful!
As part of the effort to retire the old web servers, the Systems blog has moved to its new home on press.mcs.anl.gov. You can still get to it via http://www.mcs.anl.gov/systems/blog but the new URL is http://press.mcs.anl.gov/systems.If you use RSS, you’ll want to update your feed to point to the new blog.
Hey, folks, we’re planning to upgrading the wiki servers on Tuesday. Please see this attached note from Ken. As always, if this presents a problem, please let us know and we’ll reschedule.
All,We’re going to move the MCS core wiki services to new hardware andoperating system next Tuesday, 10/14, at 5:00pm. This will bring us upto date with the latest version of Mediawiki (1.13.2) and increase thestability and security of each site. The list of vhosts affected bythis move is the following:wiki.mcs.anl.govwiki.alcf.anl.govbionet.mcs.anl.govcgat-wiki.mcs.anl.govigsb-core.mcs.anl.govwiki.bgl.mcs.anl.govwiki.lcrc.anl.govreu.cogkit.orgwater.cogkit.orgI estimate 2-3 hours for the work to complete, with wiki.mcs.anl.gov andwiki.alcf.anl.gov having the longest downtime due to the number of wikisper site.If anyone has any objections to a wiki being down at this time, pleaselet us know so we can schedule a separate upgrade.Thanks,Ken
Hey, folks!We’re in the process of rolling out the new mailing list server, and to give it a good test run, I’ve set up a new list.In the spirit of the email@example.com mailing list (which is used for trading tips, tricks, and general discussion on Macs), I’ve created an iPhone-users list. Since not every Mac user is an iPhone user, and vice-versa, this seemed a reasonable thing to do.If you’d like to subscribe, visit:https://lists.mcs.anl.gov/mailman/listinfo/iphone-usersor send an e-mail to firstname.lastname@example.org with “subscribe” as the subject.More details on the new mailing list server coming this week, including docs on how to use it.Enjoy!
The Zimbra upgrade portion of today’s work is complete. The network reorganization is mostly done, expect an all-clear later.Expect a brief Zimbra outage tomorrow morning while the disk server gets a firmware upgrade.
With the new server upgrade in place, you can now wirelessly sync your iPhone with Zimbra, and never tether it to your computer again for Contacts and Calendar syncing — you’ll still connect it for iPod Music/Video/etc syncs.First, the caveats:
- Your iPhone’s Calendar and Contacts will no longer sync with your computer. The only calendars you can sync are the ones on the Zimbra server. If you have calendars elsewhere that you’d like to sync with your phone, you may be able to automatically add them to Zimbra. More on that later.
- If you choose to sync your calendar with this, it will erase the current calendar. Ditto for contacts. So make sure you’ve got everything all backed up on the iPhone before you do this, just in case you change your mind. If your Zimbra account is current with everything, it’ll all fill back in pretty quickly.
Now, how to set up your phone to sync wirelessly with Zimbra:
- Go to Settings, then Mail, Contacts, Calendars.
- Add an account.
- Choose Microsoft Exchange (yeah, I know)
- Fill in the info as follows:
- Email: Your e-mail address (usually email@example.com)
- Username: <your MCS/LCF/CELS username>-mcs (eg. stace-mcs)
- Password: <your ANL domain password>
- Description: Whatever you like.
- Click Next, it’ll try to connect and fail, then open a new section, called “Server”. Use zimbra.anl.gov and click Next.
- Choose which items you want to sync with this account. I’ve turned on Mail, Contacts and Calendar on mine, but maybe you prefer to keep your contacts local to your phone.
That’s it. It takes a couple of mins for everything to sync up (over WiFi, longer over Edge or 3G, I’m sure).I will post more on what you can expect out of this new feature later, but here a Zimbra blog post to prime the pump: http://www.zimbrablog.com/blog/archives/2008/07/zimbra-mobile-for-iphone.htmlHave fun!